Accounts Receivable Officer Kandy

Job Summary – Accounts Receivable Officer

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Job Description – Accounts Receivable Officer

We are seeking a responsible and detail-oriented Accounts Receivable Officer to join our finance team in Kandy. This role involves managing and tracking incoming payments, issuing invoices, following up on overdue accounts, and keeping accurate financial records.

This is a good fit for someone who is methodical, well-organized, and capable of working independently to keep the company’s cash flow in check. If you are confident with numbers, enjoy working within structured systems, and can communicate firmly but politely with clients, this may be the right opportunity for you.

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Key Responsibilities

Invoice Generation and Delivery

• Prepare and send invoices to customers in a timely and accurate manner based on sales or service records.

• Ensure all invoices reflect correct pricing, taxes, payment terms, and customer details.

• Coordinate with sales or operations teams to verify billing accuracy before issuing.

Monitoring Payments and Customer Accounts

• Monitor incoming payments daily via bank deposits, online transfers, or cheques.

• Regularly update the accounting system with payments received.

• Maintain clear and up-to-date records of each customer’s outstanding balance.

Collections and Follow-ups

• Track overdue accounts and send polite reminders to clients by phone, email, or letter.

• Work with clients to clarify invoice discrepancies or delays in payment.

• Escalate long-outstanding balances to management with full documentation of contact history.

Account Reconciliation

• Reconcile customer accounts on a regular basis, ensuring all payments are matched to invoices.

• Identify and resolve discrepancies, duplicate payments, or unallocated funds.

• Prepare monthly statements for key customers as needed.

Reporting and Records Management

• Prepare weekly and monthly aging reports showing outstanding receivables by customer.

• Support the finance team during audits by providing requested records.

• Maintain both electronic and physical records of invoices, receipts, and correspondence.

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Required Qualifications and Experience

• Diploma or Degree in Accounting, Finance, or a related business field.

• 2–4 years of experience in a similar accounting role, ideally with hands-on experience in receivables.

• Familiarity with standard accounting procedures, especially around invoicing and customer payments.

• Proficiency with accounting software such as QuickBooks, Tally, or ERP systems.

• Competent in Microsoft Excel (formulas, basic reporting, data organization).

• Strong written and spoken English. Sinhala fluency required. Tamil is a plus.

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Key Personal Attributes

• Accuracy-focused: You double-check your work and spot errors before they become issues.

• Disciplined with deadlines: Able to follow monthly closing schedules and billing cycles.

• Firm but respectful communicator: You know how to follow up on late payments without creating conflict.

• Discreet and trustworthy: Handles sensitive financial information with confidentiality.

• Organized and self-managed: Keeps clean records and avoids last-minute scrambling.

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Work Environment

You will be based at our Kandy office, working closely with the finance team. This is a full-time, on-site position, Monday through Friday, with standard office hours.

This role involves interaction with external customers, internal teams (sales, operations), and occasional reporting to management. The work is mostly desk-based, using accounting systems and handling documents—though occasional phone follow-ups are also part of your day.

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What You’ll Learn and Gain

This role provides solid exposure to real-world finance operations. You will:

• Understand the financial impact of timely collections on business cash flow.

• Improve your knowledge of account reconciliation, reporting, and audit readiness.

• Develop communication skills in managing customer relationships on financial matters.

• Build your confidence in managing large data sets and detailed financial records.

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Career Development

This is a strong foundation role for anyone looking to grow within the finance team. With consistent performance, you may progress into:

• Senior Accounts Executive

• Finance Analyst

• Credit Control Specialist

• Accountant or Finance Manager roles (with further qualification)

We value internal growth and will support development through training, mentorship, and exposure to wider finance operations such as budgeting, payroll, or general ledger maintenance.

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Remuneration and Benefits

• Competitive monthly salary based on experience and qualifications.

• Performance-based annual bonuses or incentive schemes.

• Staff welfare benefits (transport/meal subsidies depending on company policy).

• Paid leave and statutory benefits as per Sri Lankan labor regulations.

• Training and upskilling opportunities in accounting systems and reporting.

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Application Process

To apply, please submit:

• Your CV (maximum 2 pages)

• A short cover letter highlighting your experience in accounts receivable and why you’re interested in this role

Shortlisted candidates will be contacted for a written assessment and interview.

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